PARLIAMENTARY AND CABINET SUPPORT OFFICER: OFFICE OF THE MINISTER REF NO: DOT/HRM/2025/16

Learnerships Vacancies

PARLIAMENTARY AND CABINET SUPPORT OFFICER: OFFICE OF THE
MINISTER REF NO: DOT/HRM/2025/16

Branch: Office Of the Minister

SALARY :

R896 436 per annum (All-inclusive salary package) of which 30% can be
structured according to individual’s needs.

CENTRE :

Pretoria

REQUIREMENTS :

  • An appropriate degree or equivalent qualification at NQF level 6,
  • 3 years’ experience below middle management (Assistant Director)/ middle management level,
  • knowledge of minister’s operations,
  • proven management competencies,
  • broad knowledge and understanding of the functional areas covered by the executive authority’s portfolio,
  • working knowledge of the political and parliamentary processes in South Africa, computer literacy,
  • communication skills (verbal and written)

Note: The following will serve as recommendations:

  • Excellent communication skills, high level ability to analyse and synthesise information and to formulate policy and strategy,
  • analytical abilities,
  • excellent liaison skills,
  • sound knowledge of government protocol and processes,
  • sound knowledge of Public Finance Management Act (PFMA),
  • Treasury Regulations,
  • and Medium-Term Expenditure Framework (MTEF).

 

DUTIES :

The successful candidate will:

  • Monitor events in Parliament/ the legislature to identify matters that have a bearing on the portfolio of the minister,
  • peruse documents like Hansard speeches,
  • minutes of portfolio and standing committees,
  • and monitor meetings of legislative structures to identify matters that have a bearing on the portfolio of the minister,
  • liaise with structures like portfolio and standing committees on matters that have a bearing on the portfolio of the minister and brief departments on decisions making,
  • monitor events in Cabinet/Executive Council to identify matters that have a bearing on the portfolio of the minister,
  • peruse documents like minutes of Cabinet and cluster committees and monitor meetings of the executive structures to identify matters that have a bearing on the portfolio of the Minister,
  • liaise with structures,
  • by attending meetings,
  • like cluster and cabinet committees,
  • render an efficient and effective parliamentary service,
  • facilitate timeous and appropriate responses to parliamentary questions in the format prescribed by Parliament/ the legislature and ensure departmental representation in parliamentary events,
  • compile Cabinet memoranda,
  • speeches,
  • submissions,
  • briefing notes and other documents as required,
  • gazette and table draft bills emanating from the portfolio of the Minister,
  • provide advice and support in terms of policy and procedure to the department in respect of key parliamentary events,
  • like the tabling of the budget vote of the Minister,
  • co-ordinate and control movements between the Pretoria and Cape Town offices for Parliamentary sessions ( where applicable),
  • manage and oversee the packing,
  • dispatching and unpacking of official documents and equipment in Pretoria and Cape Town,
  • manage the movement of households to and from Cape Town,
  • study the relevant Public Service and departmental prescripts/ policies and other documents to ensure that the application thereof is understood properly,
  • remain up to date with regard to the applicable prescripts/ policies and
    procedures that apply to his/her work terrain,
  • remain abreast with the procedures and processes applicable to the Minister.

ENQUIRIES :

Mr F Shaik Tel No: 012 309 3033

NOTE :

Candidates must quote name of the post for the above-mentioned position on
the subject line when applying i.e. “Parliamentary and Cabinet Support officer:
Office of the Minister”

ADMINISTRATIVE SUPPORT AND CO-ORDINATION OFFICER REF NO:
DOT/HRM/2025/17

Branch: Office Of the Ministry

SALARY :

R896 436 per annum (All-inclusive salary package) of which 30% can be
structured according to individual’s needs.

CENTRE :

Pretoria

REQUIREMENTS :

  • An appropriate Degree or equivalent qualification at NQF level 6,
  • 3-year experience below middle management (Assistant Director)/ middle management level,
  • broad knowledge and understanding of the functional areas covered by the executive authority’s portfolio,
  • proven management competencies,
  • working knowledge of the political and parliamentary processes in South Africa, computer literacy.

note: The following will serve as recommendations:

  • Excellent communication skills,
  • knowledge and understanding of internal Audit Management concepts,
  • frameworks and methodologies,
  • knowledge of Public Finance Management Act (PFMA),
  • Treasury Regulations and Public Service Regulatory Framework on Internal Auditing,
  • knowledge of the Public Service Anti-Corruption Strategy and
    measures,
  • knowledge of the National Treasury Risk Management Framework,
  • knowledge and understanding of Risk Maturity Model,
  • knowledge and understanding of Risk management policies,
  • procedures,
  • principles and practice,
  • compilation of management reports

DUTIES :

The successful candidate will:

  • Manage the administrative and coordination activities within the office of the executive authority,
  • Develop,
  • implement and maintain systems,
  • registers and databases to monitor and manage the flow of documents to,
  • from and within the office of the executive authority,
  • compile correspondence,
  • submissions and cabinet memoranda as required,
  • study, edit and comment on submissions to be submitted to the executive authority for consideration,
  • manage the procurement and maintenance of equipment and administer the budget in the office of the executive authority,
  • manage logistical support in the office of the executive authority,
  • develop, implement and maintain a filling system for the office of the executive authority,
  • manage the registry of the office of the executive authority,
  • ensure that documents are classified in accordance with the MIS prescripts and are handled in accordance with their classification,
  • liaise with internal and external roleplayers with regard to matters relating to the portfolio of the executive authority,
  • brief the chief of staff on matters with regard to the executive authority’s portfolio on the agenda of Cabinet/executive council,
  • liaise with senior managers in the institutions within the executive authority’s portfolio,
  • co-ordinate the activities of the executive authority’s office,
  • render a Cabinet/ executive council support service to the executive authority,
  • manage the distribution of memoranda to Cabinet/executive council members,
  • manage the distribution of documents and submissions to the relevant legislature and standing/portfolio committees,
  • keep record of decisions of Cabinet/executive council and alert the Chief of Staff and executive authority of actions to be taken and due date,
  • supervise employees, general supervision of the employees in the office of the executive authority,
  • quality control of the work delivered by supervisees,
  • quality control of the work delivered by supervisees,
  • advise supervisees with regard to all aspects of the work,
  • serve as the formal disciplinary authority with regard to supervisees,
  • ensure that all supervisees are trained and developed to be able to deliver work of the required standard efficiently and effectively.

ENQUIRIES :

MR F Shaik Tel No: 012 309 3033 or whatsapp Mr NGOMA NA: 061 480 80 42

NOTE :

Candidates must quote name of the post for the above-mentioned position on
the subject line when applying i.e., “Administrative support and coordination
officer: Office of the Ministry”

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