JUDGE’S SECRETARY REF NO: 2025/257/OCJ (X3 POSTS)
(48 months non-renewable contract)
SALARY :
R325 101 – R382 959 per annum. The successful candidate will be required to sign a performance agreement.
CENTRE :
Labour and Labour Appeals Court: Johannesburg
REQUIREMENTS :
Matric certificate, an LLB degree or a 4-year legal qualification (or equivalent). A valid Driver’s license. Shortlisted candidates will be required to pass a typing proficiency test. All shortlisted candidates shall undertake a pre-entry practical exercise as part of the assessment method to determine the candidate’s suitability based on the post’s technical and generic requirements.
DUTIES :
- Ensure attendance and screening of all incoming and outgoing calls. To ensure that judgments are typed, and correspondences is appropriately captured and saved in the correct locations and safeguarded;
- Provide general secretarial / administrative duties to the Judge.
- Arrange and diarize appointments, meetings, official visits and make travel and accommodation arrangements. etc;
- Perform digital recording of court proceedings urgent court after hours and ensure integrity of such recordings, store, keep and file court records safely: after a case has been completed and opinion, decision or judgment entry released, returns case file to the Registrar;
- Accompany the Judge to the court and circuit courts;
- ensure that the register/template for the reserved judgments is updated
timeously and that the Statistics Officer is notified when judgment remains outstanding and/or has been handed down, Cooperate with Judges, Supervisors and co-workers as necessary to ensure the smooth and efficient operation of the Court; - Management of Judge’s vehicle and logbook;
- compile data and prepares reports and documents for assigned judges as necessary, including expenses reports, continuing legal hours, financial disclosure statement, and case management;
- Arrange receptions for the Judge, and his visitors and attend to their needs;
- To remind the Judge of invoices so that the submission of the S&T claims can be processed.
- To ensure the submissions of Cell phone and 3G data claims for process purposes.
- To ensure that stats are submitted to the Statistical Officer timeously.
- To ensure that the Judge’s logbook is submitted on or before 5th of every month to the Transport Office.
- Management of Judge’s Library and updating of loose-leaf publications;
- Ensure that the Judge’s stationery is ordered and collected;
- Execute Legal research as directed by the Judge.
- Good communication skills (verbal and written).
- Administration and organizational skills.
- Exceptional interpersonal skills.
- Ability to meet strict deadlines and to work under pressure.
- Attention to detail.
- Customer service skills and Computer literacy (Ms Word) and including Dictaphone typing, Confidentiality and time management.
- Comply with departmental policies and prescripts and procedures or guidelines.
ENQUIRIES :
Technical enquiries: Ms T Nzimande Tel No: (010) 494 9238
HR enquiries: Ms T Mbalekwa Tel No: (010) 494 8515
APPLICATIONS :
Applications can be sent via email at 2025/257/OCJ@judiciary.org.za
NOTE :
The Organisation will give preference to candidates in line with the Employment Equity goals.
POST 36/69 : REGISTRAR’S CLERK REF NO: 2025/258/OCJ
SALARY :
R228 321 – R268 950 per annum. The successful candidate will be required to sign a performance agreement.
CENTRE :
Mpumalanga Division of High Court, Mbombela
REQUIREMENTS :
Grade 12 certificate; no experience is required. A three-year relevant qualification (National Diploma at NQF level 6) with 360 credits as recognized by SAQA will be an added advantage.
Skills and Competencies: Knowledge of working procedures in terms of the working environment, Knowledge of registry processes and practice, Knowledge of storage and retrieval procedures in terms of the working environment, Knowledge and understanding of legislative frameworks governing the Public Service, Knowledge of Filling system, Mail procedure manual, Promotion of access to information Act and National archives. Computer Literacy skills (Microsoft Office), Communication skills, Numeracy, Interpersonal skills, Problem solving and analysis skills, Time management skills, Administrative skills.
Ability to work under pressure and solve problems. Numerical skills. Attention to detail and Customer service skills orientated All shortlisted candidates shall undertake a pre-entry practical exercise as part of the assessment method to determine the candidate’s suitability based on the post’s technical and generic requirements.
DUTIES :
Rendering effective and efficient case flow management support service to the Court. Attend to all stakeholders’ enquiries and correspondences. Ensure proper filing and safekeeping of all court records. Proper Administration of all appeal and petition processes. Ensuring proper receipt, processing administration and filing of all appeals and applications for Leave to appeal. Provide administrative support in the Registrar`s office. Prepare, analyse and submit court statistics.
Maintain and keep all registers for civil and criminal matters including the provisional rolls. Upload and update case information on registrars’ tools, court online and Caseline. Render efficient and effective support services to the court. Issue court processes at the General Office including online. Render case management duties. Attend and oversee to general public queries. Filing and archiving of civil processes. Provide any other administrative support in general as required by the Chief Registrar or Court Manager.
ENQUIRIES :
Technical/HR Related Enquiries: Mr. SJ Zwane/Mr. V Maeko Tel No: (013) 758 0000
APPLICATIONS :
Applications can be sent via email at 2025/258/OCJ@judiciary.org.za
NOTE :
The Organisation will give preference to candidates in line with the Employment Equity goals