DIRECTOR: MUNICIPAL GOVERNANCE AND ADMINISTRATION (POLICY
AND RESEARCH) REF NO: REFS/023226
Directorate: Municipal Governance and Administration
SALARY :
R1 266 714 per annum, (all-inclusive package)
CENTRE :
- Johannesburg
REQUIREMENTS :
- Matric plus NQF level 7 qualification in Public Administration/ Politics/ Public Policy and Governance/ Policy Studies as recognised by the South African Qualifications Authority or related studies.
- Coupled with 5 years of experience at a middle/senior managerial level in Municipal Administration/Policy and Research environment.
- Furthermore, the recommended candidate will be required to produce his/her SMS Pre-entry certificate as offered by the National School of Governance (NSG) prior to the appointment being made.
Competencies:
- Demonstrate knowledge of policy analysis,
- formulation,
- and research,
- analytical and problem-solving,
- communication (written and verbal).
- Strong research,
- strategic,
- leadership,
- IGR,
- and management skills.
- Financial management skills.
- Programme and project management skills.
- People management and empowerment compete.
- A valid driver’s license.
DUTIES :
Manage and coordinate municipal administration, governance, and research
functions effectively and efficiently within the department.
Policy and Research:Develop a policy and research agenda for the department and create an implementation plan for all policy and research-related matters, including the review of local government policies, regulations, frameworks, and legislation. Project manage policy and research initiatives for the department on topical issues in local government.
Municipal Administration and Governance: Manage and support municipal establishment processes pre- and post-local government elections. Support municipal corporate services to ensure good governance. Manage provincial interventions in local government. Coordinate the support of council oversight and accountability systems. Support municipal administrative compliance as outlined in the local government legislative framework.
Support integrity management initiatives in municipalities in line with the Local Government Anti-Corruption Strategy and conduct investigations in accordance with Section 106. Manage the Budget of the Directorate. Manage the skills development plan of the Directorate. Manage the PMDS of the Directorate. Manage the audit findings and queries of the Directorate.
ENQUIRIES :
Caiphus Nkuna/ Andy Ndaba at 071 474 7078/51
OTHER POSTS
DEPUTY DIRECTOR (OFFICE MANAGER): OFFICE OF THE HOD REF NO:
REFS/023229
Directorate: Executive Support
SALARY :
R896 436 per annum, (all-inclusive package)
CENTRE :
- Johannesburg
REQUIREMENTS :
- Matric plus NQF7 in Public Administration/Administration, Office Management, or relevant qualification;
- Coupled with a minimum of 3 to 5 years of administration experience in the public sector environment.
Competencies:
- Indepth knowledge of government legislative frameworks such as the PFMA, Public Service Act, Treasury Regulations and various Acts that regulate the Public Service;
- Knowledge of Supply Chain Management, corporate services and financial and asset management procedures and processes in the public
sector; - Good working knowledge of the Ministerial Handbook;
- Excellent organisations skills;
- Interpersonal Skills;
- Excellent Communication skills;
- Computer skills;
- Analytical thinking skills;
- Research skills;
- Management skills;
- Leadership skills;
- Strong administrative skills;
- Time management;
- Work independently, effectively, and efficiently under pressure and a valid driver’s license.
DUTIES:
Coordinate cabinet submissions and confirmation of content matters with the
responsible manager in the Branch; Ensure that Executive Council decisions
are communicated to all relevant managers within the Department for
implementation or updates where required; Collate responses on decisions
received for HoD and MEC’s consideration and approval and submit to the
Cabinet Secretariat;
Ensure that status updates on all Technical Subcommittee
and EXCO decisions are provided to the Cabinet Secretariat as per the
stipulated timeframes; Implement measures to ensure that all cabinet
submissions are submitted within a required timeframe and per the approved
cabinet programme; Ensures tracking system is in place to track all EXCO
decisions and decision of the internal meetings; Compile and submit quarterly
reports to the HOD on all EXCO resolutions;
Manage the coordination of Senior Management Meetings chaired by the HoD, (e.g. Quarterly Review Sessions, Strategic Planning Sessions, Local Government Workstream, Regional Conveners Meeting, Regional Teams Meetings, Bilateral Meetings with Sector Departments and Bilateral Meetings with municipalities and SMT); Manage workshops & functions within the set timeframes; Minute taking & recording of meetings; Distribute packs this includes agenda, minutes, and Action List of previous meeting as well as summarized content reports as requested by the HOD;
Follow up on resolutions & close off resolutions with appropriate reports
also ensuring that deadlines are met. Compile and submit quarterly reports to
the HOD on all governance structures resolutions; Track and close off
resolutions emanating from National Structures such as MINMEC and others;
Manage the recruitment and selection of staff for the Office of the HOD;
Manage leave of personnel; Manage, coach and supervise staff; Coordinate
financial disclosures pertaining to top management;
Manage Performance Management and Development System (PMDS); Implement Online PMDS for the Heads of Department; Coordinate the Performance Agreements for Senior Managers reporting to the Head of Department; Identify training needs. Compile and manage the indicative training programme; Manage own development and training; Compile portfolio of evidence, if required; Compile
monthly training reports; Ensure leave co -ordination is done effectively;
Provide general administrative duties to director executive support and the
HOD;
conduct regular staff meetings; Manage the quality control of
documents/submissions/referrals received in the Office of the HOD; Manage
the implementation of an effective and efficient Document Management system
for proper execution and coordination of activities in the office of the HOD;
Quality check documents before submission to the HOD;
Undertake policy or line function tasks as required:
Execute research, analyze information and compile complex documents for the HOD; Source information and compile comprehensive documents for the HOD with regard to issues emanating from meetings such as HOD’s Forum, MINMEC etc; Compile memoranda as required; Scrutinize submissions/reports, make notes and recommendations to present to the HOD; Draft responses for submission to internal and external stakeholders; Co -ordinate, follow -up, and compile reports of a transverse nature for the HOD and advise/sensitize the HOD on reports to be submitted (for example by Provincial Departments, Municipalities, Components etc.);
and Compile presentations and speeches for the HOD; Liaise with stakeholders to
ensure integration of programmes; Scrutinize documents to determine actions/information/documents required; Collect and compile information for
the HOD with regard to issues that needs to be discussed; Record minutes/resolutions and communicate/disseminate to relevant role
-players, follow -up on progress made, prepare briefing notes as well as other
documentation; Compile the agenda of meetings chaired by the HOD and
ensure circulation of accompanying memoranda;
and Co -ordinate high level meetings including overseeing the logistics, transport arrangements and take charge of invitations and RSVP functions etc; Provide support to the Head of Department: Scrutinize documents to determine actions/ information/ documents required; Collect and compile information for the Heads of Department or Branches at National level with regard to issues that needs to
be discussed; Record minutes/ decisions and communicate/disseminate to
relevant role -players, follow -up on progress made, prepare briefing notes as
well as other documentation;
Compile the agenda of meetings chaired by the Heads of Department or Branches at National level and ensure circulation of accompanying memoranda; Co ordinate high level meetings including overseeing the logistics, transport arrangements and take charge of invitations and RSVP functions etc.; Manage general support services in the office of the Heads of Department: Set up and maintain systems in the Office that will ensure efficiency in the office; Establish, implement and maintain effective processes/ procedures for information and documents flow to and from the Office; Ensure the safekeeping of all documentation in the Office;
and Manage the engagements of the Heads of Department or Branches at National level; Manage the resources of the Heads of Department: Determine and collate information with regard to the budget needs of the Office; Keep record of
expenditure commitments, monitor expenditure and alert the DG with regard
to possible over- and under spending; Identify the need to move funds between
items compile submissions for this purpose; Monitor and evaluate the
performance of the Staff in the Office;
and Manage the human resource aspects related to the staff in the Office including the leave register, telephone accounts etc.; Oversee responses drafted by the Personal Assistant on enquiries received from internal and external stakeholders.
ENQUIRIES :
Caiphus Nkuna/ Andy Ndaba at 071 474 7078/51