LEGAL ADMINISTRATIVE OFFICER (MR-5) REFERENCE NO: REFSF/023/228/6
Directorate: Legal Services
SALARY :
R464 634 per annum, (plus benefits)
CENTRE :
Johannesburg
REQUIREMENTS :
- Matric plus NQF7 in LLB or as otherwise determined by the Minister for Justice and Constitutional Development,
- coupled with at least 8 years’ appropriate post qualification legal experience.
Competences:
- Knowledge of local government law and related legislation;
- Ability to provide legal advice and opinions local government law and related legislation;
- Ability to draft properly composed legal documents;
- Ability to ensure 100% instructions to the State Attorney on matters affecting the MEC, the HoD and the Department;
- Ability to provide a legal brief once a quarter on matters of local government law and related issues;
- Ability to update the Department’s Human Resource Delegations under the Public Service Act and the update of the Department’s policies as and when required by client directorates.
DUTIES :
Manage litigation on behalf of the MEC, the HoD and the Department; Conduct,
analyse, interpret, advise on research that will provide information and case
law relevant to a legal matter at hand; Present and advise on motivation/
proposals on how the specific case should be approached to obtain a
desirable/ justifiable outcome / result; Draft legal documents and advise on the
drafting of legal documents that provide clear motivation / justification for a
particular position pertaining to the case, also proposing the approach to be
followed to ensure success in this regard;
Successfully conduct a consultation in order to determine a client Unit’s goals and objectives; Advise a client Unit on possible courses of action during the consultation process, in relation to legal entitlements and client’s instructions; Document consultation and all advice given during legal consultation in writing; Provide advice and guidance to lower level production employees on advanced consultation techniques to address more sensitive or complicated issues as well as guide employees on the advice that should be rendered to the client. Examine the instruction received from client to determine the legal question(s) to be addressed;
Consult with client to obtain further clarity, if necessary; Source necessary legal
tools; Conduct the necessary research regarding the legal issue(s) to be
addressed; Draft the Opinion; If necessary, consult the client; Finalise and
submit the opinion to Supervisor for vetting; Obtain instructions from client as
to the nature of the document to be drafted; Consult with client to obtain further
information, if necessary; Conduct research and source the relevant resource
tools and information; Draft the legal document and submit to client; If
necessary, further consultations with client and other parties;
Finalise the document and submit to Supervisor for vetting; Receive the document for legal review from client, along with instructions; Consult with client to obtain further information, if necessary; Conduct research and source the relevant resource tools and information; Scrutinize the document, in order to ensure that it
complies with all relevant legal requirements; If necessary, consult with client
and other parties to provide legal clarity and assist in finalizing the document
which has been reviewed; Prepare comments regarding the document and
submit to Supervisor for vetting; Receive summons or notice of motion from
the State Attorney’s Office; Scrutinize the court papers received;
Consult with State Attorney’s Office, if necessary; Consult with relevant client unit to which the matter relates; Prepare brief for the HOD/ MEC on necessary course of action to be undertaken; Submit brief to Supervisor for vetting; Brief the State
Attorney on course of action to take, either to oppose or not to oppose; Receive
instructions from relevant client unit to determine the merits of the
contemplated action; Consult with the client unit and obtain other relevant
information to prepare opinion regarding whether there are reasonable
prospects of success;
Provide advice to the HOD/MEC on the contemplated action and submit to Supervisor for vetting; If there are reasonable prospects of success, then the HOD/MEC will provide instructions to institute the action; Continue with similar steps as outlined above in respect of litigation against the Department, with appropriate modifications for the context; Conduct research on topical issue; Prepare briefing and submit to Supervisor for vetting; Circulate the legal briefing to colleagues in the Department; Provide legal library services in the event where the Law Librarian is absent or not available.
ENQUIRIES :
Caiphus Nkuna/ Andy Ndaba at 071 474 7078/51
ADMIN CLERK: PURCHASING AND STORES REFERENCE NO: RDEFS/023231/6
Directorate: Supply Chain Management
SALARY :
R228 321 per annum, (plus benefits)
CENTRE :
- Johannesburg
REQUIREMENTS :
- Matric coupled with a minimum of 1 – 2-years’ experience in Asset Management environment.
Competencies:
- Knowledge of Public Finance Management Act,
- Treasury Regulations,
- PPPFA,
- SAP,
- and Supply Chain Management legislation.
- Sound knowledge and understanding of basic accounting principles.
- Experience in SRM and SAP.
- Computer skills and knowledge especially Word and Excel.
- Analytical and numeric skills.
- Ability to work under pressure.
DUTIES :
Render general clerical support services:
- Record, organise, store, capture and retrieve correspondence and data (line function).
- Update registers and statistics, handle routine enquiries, make photocopies, and receive or send facsimiles, distribute documents/packages to various stakeholders as required,
keep and maintain the filing system for the component, type letters and/or other correspondence when required, keep and maintain the incoming and outgoing document register of the component.
Provide supply chain clerical support services within the component:
- Liaise with internal and external stakeholders in relation to procurement of goods and services.
- Obtain quotations, complete procurement forms for the purchasing of standard office items, stock control of office stationery, keep and maintain the asset register of the component.
Provide personnel administration clerical support services within the component:
- Maintain a leave register for the component,
- keep and maintain personnel records in the component,
- keep and maintain the attendance register of the component,
- arrange travelling and accommodation.
Provide financial administration support services in the component:
- Capture and update expenditure in component,
- check correctness of subsistence and travel claims of officials and submit to manager for approval,
- handle telephone accounts and petty cash for the component.
ENQUIRIES :
Caiphus Nkuna/ Andy Ndaba at 071 474 7078/51