ADMINISTRATION OFFICER: OFFICE OF THE HOD REF NO: DEDT 2025/26/30
ADMINISTRATION OFFICER: OFFICE OF THE HOD REF NO: DEDT
2025/26/30
SALARY : R325 101 per annum (Level 7)
CENTRE : Head Office, Mbombela
REQUIREMENTS : An appropriate SAQA recognized NQF level six (6) tertiary qualification in
Management Assistant / Secretarial / Office Administration / Office Management
/ Business Administration/ Public Management/ Administration with three (3)
years’ experience in rendering support to Senior Management Services.
Willingness to work beyond regular hours to meet deadline. Experience in
managing traveling arrangements, management of diary and calendar.
Knowledge and experience in Microsoft Office Suite, Microsoft and other relevant
software.
Experience in report writing and providing Secretarial Services. Basic
knowledge of the relevant legislations / policies / prescripts and procedures
governing public service and Batho pele principles. Ability to manage multiple
tasks. Excellent written and verbal communication skills to effectively interact with
diverse individuals at all levels and backgrounds. Proficiency in technology:
Knowledge in Microsoft Office Suite, calendar applications and other relevant
software. Comprehensive understanding of office management systems and
applications. Discretion and confidentiality: Ability to handle sensitive
information., honesty and integrity, good verbal and written communication skills,
presentation skills, advanced computer skills (word, excel, power-point).
DUTIES : Perform office management duties such as typing of letters, memos, reports and
related correspondence, photocopying. Receive and screen telephone calls in
the Office and direct them accordingly. Ensure that office equipment, such as
photocopiers are in good working order. Record the engagements and advise
accordingly in the Office. Compile schedules for appointments. Ensure the
effective flow of information and documents to and from the office. Ensure the
safekeeping of all documentation in the office in line with relevant legislation and
policies. Check the correctness of submission/reports. Responds to enquiries
received from internal and external stakeholders. Draft documents as required.
Filing of documents in the office. Make travel arrangements, accommodation,
flights, meeting, venue. Diaries and confirm appointments for senior managers.
Uphold a positive image of the office. Take minutes, prepare presentations.
Responsible for office items like stationary, refreshments etc, for the activities of
the HOD. Record minutes/decisions and communicate to relevant role-players,
follow-up on progress made. Prepare logistical arrangements for meetings when
required.
ENQUIRIES : Ms. J Mabuza Tel No: (013) 766 4140
APPLICATIONS : Email application to: recruitmentdedt6@mpg.gov.za